Bristol

BACKGROUND

Bristol began in 1997 as a community of 191 stand-alone homes. All land outside the footprint of the home belongs to the Bristol at Carillon Homeowners Association (the “Association”). Each homeowner owns one share of the 191 shares in the Association. The Association is responsible for maintaining everything on Association property including the repair, seal coating and replacement of driveways and sidewalks leading to the home as well as the pruning and replacement / removal of trees, shrubs and bushes around the home.

MANAGEMENT

Advocate Property Management LLC manages the Association property. The Board is responsible for all contracts, from specification and bidding through signing. All work is done by soliciting bids and selecting the best offer based upon references, financial stability of the vendor and price. The combination of the Property Manager and the Board has permitted continual contract savings. In both 2008 and 2009, the Association realized savings of more than $50,000 each year for ongoing work and special projects by using competitive bidding.

The Board has been prudent in providing for reserves for capital replacement. Reserves stand at approximately $235,000, with annual contributions to reserves budgeted at $37,700. This has allowed the Association to replace trees, bushes and shrubs that have failed every winter and to repair or replace streets, driveways, sidewalks and curbs when they first show signs of failure at a cost far less than the cost of failure later in the life cycle of the asset.  

The Board conducts homeowner information sessions in the odd numbered months of the year and the Board itself meets in even numbered months. Residents and visitors are welcome at both where members of the Board report on current issues. Homeowners are given time to address questions to the Board during an open forum period in every meeting.

PLANNING

The Board has also conducted a study to determine failure rate for existing driveways and has defined a capital budget through 2018. Conservative estimates for petroleum products – mainly asphalt – and failure rates were used to develop the budget. 55% of driveways and 77% of cul-de-sacs have been replaced through 2011. The Board has budgeted replacement of the balance of driveways and cul-de-sacs between 2012 and 2016. Driveways and cul-de-sacs are replaced when they fail, not on a budgeted schedule. The Association’s 2016 monthly assessments are $105 per home. 

Capital replacement expense for the next few years and inflationary pressure on other expenses had reduced ability to cover everything in the annual budget at the 2015 rate. The Board has also developed a five-year master budget, complete with all contractual escalator clauses. This allows the Board to anticipate future financial problems and to mitigate them now, since waiting usually makes the problems more difficult to correct. 

BRISTOL'S HUMAN FACE 

Besides being well managed financially, Bristol is a vibrant community of volunteering people. Over ten percent of residents have volunteered for committees or stood for election in the Association or the Carillon Adult Master Association (CAMA), which covers all the neighborhood associations in Carillon. Many other residents assist the Board or committee members with specific projects. Considering that many of the residents have health or mobility difficulties that come with age, the volunteerism is impressive. Many of the residents, without formal recognition, look in on their neighbors to be sure they are safe. Others serve as election judges or deliver meals on wheels or prepare tax returns at no charge for Carillon residents.

A BEAUTIFUL PLACE TO LIVE 

The residents have repeatedly expressed a desire that the current and prior Boards make Bristol a beautiful community. To that end, dead vegetation is replaced or removed promptly. Residents who violate Declarations, Bylaws or Rules &Regulations (very infrequent occurrences) are brought into compliance promptly. The Association plants numerous trees every four or five years as needed. There are now over 400 trees in this former cornfield. In 2003 the Association planted 43 parkway trees and in 2007 the Association planted seventy-seven trees in “bare” areas and will plant more as budget permits. The Association prunes and sprays trees, bushes and shrubs annually and also maintains an attractive entrance garden on South Carillon drive to welcome visitors and residents alike.

 

HOME STYLES AVAILABLE IN BRISTOL

Desert Springs – Two Bedrooms +

Forest Hills – Two Bedrooms

Mission Hills – Two Bedrooms

Seabrook – Two Bedrooms

Wimbledon – Three Bedrooms